Catering Equipment and Supplies Buying Guide

Whether you run an established catering company or you’re just starting a catering business, we’ve got the foodservice equipment you need and the expertise to help you make the best choices. Let’s start with a list of catering essentials. 

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Tabletop 

While white is always in style for dinner and tabletop items, you’ll be amazed at the many attractive choices available, from faux wood chargers to dishes in matte earth tones and flatware in shades of black or rose gold. When making a decision, think about your clientele, and about the ease of carrying, washing and storing the items you’re considering. 

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Beverage Service 

Hot and cold beverage dispensers are a must for group events and buffets. Equipment choices are as varied as the liquids they hold, from hot coffee and tea to soda, fresh-squeezed fruit juice, iced granita and alt-milks. Sizes vary dramatically; coffee urns alone can serve from 12 to more than 100 cups of coffee at once. 

When choosing an urn for hot beverages, first decide how you’ll use it, the number of people you plan to serve and your budget. A double-wall stainless steel urn provides excellent insulation, keeping the exterior cool and the liquid inside hot for hours. 

Cool-touch handles make the urn easy to lift from one place to another. Interior and exterior water indicators let you pour the exact amount of water you need. Newer models have a fixed filter so you won’t need paper coffee filters. It should be removable and dishwasher-safe for easy cleaning. Accessories include a filter basket, stem and faucet. 

Choices also abound for serving coffee at the table, from insulated stainless-steel pots to carafes with a white or black plastic swirl that keep coffee or tea hot.  

Transportation supplies 

Transfer food safely and easily from your commercial kitchen to the catering venue with rigid front-loading food pan carriers. These insulated carriers hold five or 10 pans and keep food hot or cold, ready to serve. 

For take-out and delivery, choose insulated bags in different colours to make your operation more efficient. 

Display and Décor 

Since we eat with our eyes first, creating appetizing displays of food is an important part of a caterer’s job. Create differing heights for visual interest with cake stands or risers, serve salad or breakfast fixings in angled bowls and add drama by displaying light-coloured canapés or individual desserts on a rectangular black platter. Clear covers in varying shapes and sizes let guests know you take food safety seriously. 

Disposables 

The type of disposable serving items you choose can set the mood for your event. Clear plastic items let the food shine through, while colourful paper or plastic drinkware, cutlery and plates add a festive or more casual feel. If your customers are eco-conscious, consider sustainable options such as unbleached paper napkins and bamboo or compostable plates, bowls and cutlery. 

Equipment 

Chef stations are popular for catered events from breakfast to dinner, which means hot food tables should be at the top of your equipment list. Some models come with an optional side cutting board. Other popular accessories for à la minute cooking include induction cookers, portable grills and outdoor burners. Buffet stations are ideal for self-service, holding hot or cold food at their ideal temperature. 

Back in the kitchen, holding cabinets for cooked food are a lifesaver, allowing operators to be prepared for the busiest dinner rush. If you make your own bread, consider a combined holding/proofing cabinet, which can save valuable space. Choose from a variety of heights, starting with an under-counter cabinet for a small operation. 

Serving 

Stainless steel chafing dishes, round or rectangular, are the centrepiece of a hot food buffet, adding a touch of elegance that harks back to the grand old days of hotel dining. 

A pan of water under the chafer is usually heated by a flame to keep food at the proper temperature during service and prevent over-cooking. Our chafer selection offers shapes and sizes to fit any budget and party size. We also sell accompanying tongs and other serving utensils. Remember to add fuel holders and fuel to your list. 

Stainless steel food pans are another catering essential. Not only do they keep hot food hot in steam tables and chafing dishes, but you can use them for baking, roasting and poaching. These versatile pans, available in many shapes and sizes, pivot easily from fridge to prep line, holding cabinet to service. Perforated pans are great for draining, steaming and cooling down foods quickly. If you’re serving ice cream, you’ll need a few insulated pans. 

Waiting and Bussing 

Catering carts are a kitchen workhorse, allowing staff to transport everything from heavy pots of food to stacks of dishes from one end of the kitchen to the other. Three-shelf open carts are the most popular design. Surprising sturdy, some hold up to 500 pounds. Optional casters make them ready to roll, and accessories include rubbish bin and cutlery trays, which keeps flatware separate for easy access. 

Folding tray stands are another versatile catering essential, especially for banquets. Staff can bring out a tray of orders and serve them right from the stand. Cover it with a cloth for an instant appetizer station, or as a convenient place for guests or staff to leave dirty dishes. Keep deep bus pans on hand for the bussing crew and provide vinyl aprons for messy prep and clean-up jobs. 

Cleaning 

COVID-19 has created a whole new level of cleaning challenges to keep staff and guests safe. First up, masks for staff. Choose from individually-wrapped hospital-grade KN 95’s or triple-ply paper masks to stylish clear plastic masks. We even offer forehead thermometers and floor markers in English and French to remind everyone what “six feet apart” looks like. 

Handwashing stations and dispensers for hand sanitizer are also part of our new normal as guests gather to eat and socialize. And you’ll need waste containers and recycling containers. 

Written by Cynthia David

Whether you're catering an outdoor wedding or indoor corporate event, there are certain catering supplies you’ll consistently use because they are versatile and functional. Since every catering event requires a lot of planning, it can be challenging to keep track of all of your equipment. This is why we created a list of the most essential catering equipment to keep on hand to ensure you're ready for any event.

1. Commercial Catering Vehicle

The most popular type of catering vehicle is a cargo van. It typically has plenty of space for kitchen equipment, tables, and food storage. When shopping for a catering vehicle, keep in mind how much space you need. The size of your vehicle will depend on the equipment you are taking and if you need space for staff. Before making a purchase, research the permits you will need to operate this type of commercial vehicle.

2. Insulated Food Pan Carriers

When catering an off-site event, you should consider transporting ready-to-eat dishes in insulated food pan carriers. These food pan carriers guarantee your food stays hot or cold for several hours. The last thing you want is to serve cold and flavorless food. Caterers love food carriers because they can fit pans of different sizes and many can be stacked on top of each other, making it easy to transport numerous meals to events.

3. Countertop Induction Cookers

Nowadays, there is a big trend amongst caterers to set up chef action stations to show guests how the food is cooked. Action stations add an element of showmanship to presentations and allow you to show off your skills to customers. With countertop induction cookers, you can set up a cooking station in no time and prepare food at lightning speed. Not to mention, these cookers also come in handy when your venue doesn’t have a kitchen.

4. Chafers & Chafing Dishes

Chafing dishes and catering go hand in hand because they are the go-to containers for serving and presenting prepared food. Pair chafing dishes with chafing fuel to ensure hot foods remain at the right temperature throughout the event. There are reusable chafing dishes made from stainless steel and disposable chafing dishes made from aluminum foil. The material you choose should depend on the level of formality your event calls for. There are a variety of sizes for different portions or dish types. Chafing dishes are also stackable and some come with lids for easy transport.

5. Tables, Chairs &Tablecloths

When catering events, you will likely need to provide clients with tables, chairs, and tablecloths. Table settings need to be functional and should also be decorated and appropriate to the event. The type of event you're catering greatly influences the table settings you need to provide. For example, knowing the number of guests attending will determine how much seating you need, and the type of tables you use depends on whether the event takes place indoors or outdoors.

6. Serving Equipment

One of the most important tools in the catering industry is serving equipment. Having all the right serving equipment ensures that your staff has everything they need to efficiently serve guests. Here are some examples of serving equipment you should always keep handy:

• Serving utensils

• Serving trays

• Tray stands

7. Hand Truck

While hand trucks may not be the first item that comes up when you think of catering, you will be thankful for having one when packing up large items. As a caterer, you will find yourself transporting heavy loads of food or seating equipment. With a hand truck or other types of utility carts, the attached wheels distribute the weight of heavy objects, making it easier and more comfortable to transport oversized supplies.

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8. Dinnerware

There are a variety of factors that go into choosing the right type of dinnerware for an event. No matter what kind of dinnerware you choose, make sure their design matches the theme of your event and that they are of good quality. Plates and eating utensils that you’ll be reusing should be strong and sturdy to ensure they don’t easily crack or chip. Disposable dinnerware is excellent for informal or large events to make cleanup easier.

9. Cooler Bags

Whether you're catering an indoor or outdoor event, you will want to have a cooler bag if you don't have access to refrigeration or need to transport food. Cooler bags are heavily insulated, and some are designed to keep ice frozen for hours. You can keep your beverages cooled or keep premade foods chilled to preserve their freshness. There are commercial cooler bags that are more spacious than your typical coolers and stay tightly sealed in the face of harsh weather.

10. Insulated Beverage Dispensers

When transporting hot or cold drinks, you’ll need insulated beverage dispensers to keep drinks at a constant temperature. Plus, they make setting up beverage stations and serving guests much easier. Keeping beverages at the right temperature is critical, and the type of drink you serve should help determine which dispenser you decide to purchase. For example, if serving coffee at an event, you’ll want to have coffee airpots or coffee chafer urns.

Enhancing Your Catering Checklist

While our list of top 10 essential catering equipment provides a solid foundation for any catering checklist, you might have additional questions. Here, we’ll dive deeper into some common inquiries and related topics to ensure you're thoroughly prepared for every event.

The Importance Of Matching Tools To Your Cuisine

Matching your tools and supplies to the food you're cooking is essential for several reasons, each impacting the overall success of your catering service.

Specialized Equipment Needs

• Efficiency: Using equipment designed for specific cuisines ensures that preparation and cooking processes are smooth and efficient. For instance, having the right tools for delicate tasks or temperature-sensitive ingredients saves time and reduces errors.

• Quality: Proper tools help maintain the integrity and quality of your ingredients. Whether it's keeping seafood fresh or ensuring desserts remain perfectly chilled, using the right equipment preserves the intended flavors and textures.

Enhanced Presentation

• Visual Appeal: The right serving tools can significantly enhance the presentation of your dishes. Elegant displays and professional plating elevate the dining experience and impress your guests.

• Consistency: Consistent use of specialized tools results in uniformity in portion sizes and presentation, contributing to a polished and professional appearance for all your dishes.

Safety & Hygiene

• Reduced Contamination: Using equipment tailored to specific foods minimizes the risk of cross-contamination, ensuring that hygiene standards are maintained.

• Safe Handling: Proper tools make handling different types of cuisine safer for your staff, reducing the risk of accidents and ensuring that food is prepared in a safe environment.

What Other Factors Should I Consider For Catering?

Beyond the basic equipment, there are several crucial elements that can impact the success of your catering service.

Staffing Needs

• Hire Experienced Staff: Ensure you have a team that can handle the pressure and deliver excellent service.

• Staff Training: Regularly train your staff on best practices, customer service, and efficient workflows.

• Team Coordination: Develop a system for clear communication and task delegation.

How To Create A Menu That Impresses

An impressive menu can set you apart and leave a lasting impression on your clients.

Menu Planning Tips

• Know Your Audience: Tailor your menu to the preferences and dietary needs of your guests.

• Seasonal Ingredients: Use fresh, in-season ingredients for the best flavor and sustainability.

• Signature Dishes: Include unique, standout dishes that showcase your culinary skills.

How To Ensure Food Safety & Quality

Maintaining food safety and quality is paramount in the catering industry.

Food Safety Practices

• Proper Storage: Ensure all food is stored at the correct temperatures.

• Hygiene Standards: Implement strict hygiene protocols for your staff and workspace.

• Regular Inspections: Conduct routine checks to ensure compliance with health regulations.

How To Handle Client Expectations

Managing client expectations effectively can lead to repeat business and positive referrals.

Client Management Tips

• Clear Communication: Maintain open and honest communication throughout the planning process.

• Detailed Contracts: Outline all services and costs in a detailed contract to avoid misunderstandings.

• Feedback Mechanism: Implement a system for gathering and responding to client feedback.

How To Manage Logistics Efficiently

Efficient logistics are key to ensuring smooth operations on the day of the event.

Logistics Management Tips

• Route Planning: Plan your routes carefully to ensure timely delivery and setup.

• Checklists: Use detailed checklists to track all tasks and responsibilities.

• Contingency Plans: Develop backup plans for potential issues such as traffic delays or weather changes.

How To Cater To Diverse Dietary Needs

Accommodating diverse dietary needs can enhance guest satisfaction and inclusivity.

Catering For Dietary Restrictions

• Allergy Awareness: Be aware of common allergens and have alternatives available.

• Special Diets: Offer options for vegetarians, vegans, and those with gluten intolerance.

• Clear Labeling: Clearly label all dishes with potential allergens and dietary information.

Wrap Up Your Catering Game With Confidence

In the dynamic world of catering, being well-prepared with the right equipment can make all the difference between a seamless event and a logistical nightmare. Our top 10 essential catering equipment list ensures you have the tools needed to excel in any setting, from intimate gatherings to grand celebrations.

To elevate your catering service to the next level, explore our comprehensive range of catering supplies. Discover top-quality products that will enhance your efficiency and impress your clients. Visit our catering supplies page now to find everything you need for your next event!

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